MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
MAY 18, 2009
The May 18, 2009 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:05 PM by Mike Annichiarico and a quorum was established with Mike Annichiarico, Karen Gudinas, Lance Williamson, Robin Muzeka, Jack Hays, Ed Brame, Becky Kimmel, Barbara Morris, and Eric Cepull being present. Anita Roberts represented EPM Services. Residents Pat Blake, Debra Hauer, and Gary & Kim Foley were also in attendance.
The minutes of the April 27, 2009 meeting were presented to the board for review. Upon a motion by Eric Cepull, seconded by Karen Gudinas, the minutes were approved as presented. The motion carried unanimously by the board.
There floor was then opened for Public Forum. Gary & Kim Foley inquired about the status of several homes in the community and rental properties and what safeguards were in place for rentals. Robin Muzeka explained the Fair Housing requirements and noted the association is not a rental agency and cannot enforce who the owner signs a lease with for the rental of a home. However per the documents the owner must provide a copy of the lease to the association. The owner is responsible for the maintenance of the property in the event the property is in violation. Management noted steps being taken with several properties and the Foley’s thanked the board for their diligence in correcting issues in the community. Debra Hauer inquired about blocking of the sidewalk and the board noted the issue could be reported to the Lake Mary Police Department as it is a traffic violation.
Ed Brame presented the financial statement for the period ending April 30, 2009. Discussion was held on the accounts receivable list and income and expenses for the month. Ed noted the board is currently $35,000 over budget for the first quarter of the year and management provided an overview of the budget for the year. Discussion was held on the entrance fountain and a contract is being negotiated for the monthly cleaning. Discussion was also held on an invoice to Paradise Waterfalls in the amount of $5,734.00 and the board agreed the amount should be paid by Nanak’s for the damages to the front entrance during the landscaping project. Lance Williamson noted Nanak’s has offered to give reimbursement with landscaping services. The board held discussion of withholding from the monthly service contract and Robin suggested over a three month period. The board agreed to pay Paradise Waterfalls and deduct the amount from the monthly invoices for Nanak’s.
Anita Roberts presented the management report which was provided to the board prior to the meeting. A thank you note was distributed to the board from Ryan O’Donnell thanking the board for the contribution to the Ambassadors of Baseball. Management provided a contact for holiday lighting and will contact the company for an estimate. Legal updates were provided to the board members for those accounts at the attorney for the collection of assessments.
Mike Annichiarico gave the President’s Report. There is no update on the Crystal Lake Preserve at this time. Mike contacted the city to review the crosswalk at Ladybird and the left turn lane onto Rinehart Road. The city will investigate and advise. An email was sent to the Chief of Police regarding the fishing in the lakes in the community.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month. Discussion was held on establishing a color palette for the community. The board noted they have investigated adopting a color book. Pat Blake noted a painter has offered to prepare a color book for the community.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Discussion was held on landscaping that was trimmed by a homeowner at one of the entrances and Lance will review the other entrances to make sure the landscaping is not a safety issue. Discussion was held on the commercial areas and management will send a letter to Ladybird requesting they address the landscaping and irrigation. Management will also contact the aquatic company to address the lilies at the pond on Eagle Claw. Discussion was held on a drain and washout at the Arrowmount pond and management will contact the city to investigate.
Community Activities: Barbara Morris and Robin Muzeka reported the Yard of the Month signs were placed and the winners will be announced in the newsletter.
Covenants: Karen Gudinas reported on the covenant issues. Drive throughs are being conducted throughout the community.
Unfinished Business:
Mailbox / Brick Wall Repairs: Jack Hays reported on the brick wall repairs in the community. The wall at Bentley Park appears to be separating and needs attention. Management previously mailed a letter to Bentley Park and there has been no response. Jack reviewed the wall issues and noted many of the issues are due to large trees impacting the wall. Costs to repair the walls may exceed $20,000 and Jack Hays moved to proceed with the repairs. Robin Muzeka seconded the motion. Discussion was held on the motion and Jack Hays moved to table the motion at this time. Robin Muzeka seconded the motion.
Mailbox repairs have been sent for bidding and management is waiting on proposals.
Mike Annichiarico motioned to move the Unfinished Business to the beginning of the agenda for the next meeting.
New Business:
There was no new business to discuss.
The next meeting is scheduled for Monday, June 30, 2009 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:10 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary
