MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
AUGUST 25, 2008
The August 25, 2008 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:10 PM by Lance Williamson and a quorum was established with Karen Gudinas, Lance Williamson, Jack Hays, Robin Muzeka, Barbara Morris, Ed Brame, and Eric Cepull being present. Anita Roberts represented the management company. John Litton, Lake Mary City Manager, was also in attendance. Mike Annicharico was not present at the meeting as he was on vacation.
The minutes of the July 28, 2008 meeting were presented to the board for review. Upon a motion by Eric Cepull, seconded by Robin Muzeka, the minutes were approved as presented. The motion carried unanimously by the board.
There was no Public Forum as no homeowners were in attendance.
John Litton of the City of Lake Mary attended the meeting to discuss a new proposal for street lighting along Mohegan Drive. The lighting would be installed to make the area safer and would be staggered so not to impede in the neighboring backyards. Discussion was held on adding a light in the roundabout area to provide additional lighting. Jack Hays moved to accept the lighting proposal from the City of Lake Mary. Karen Gudinas seconded the motion which carried unanimously by the board. Robin Muzeka stated the board was sensitive to the concerns of the homeowners in the area and made the best judgment for the safety of all residents in Timacuan for the location of the lighting. Mr. Litton noted the lights may be installed after January 2009. Mr. Litton then presented a proposal for a new trash and recycling program Waste Management would like to test. The proposal is to provide a 64 gallon cart to the residents which would allow for more recycling of differing products which are not recyclable at this time. The main issue may be the storage of the cart. Each resident will receive a new trash cart and the city will test the program for 90 – 120 days. The testing program is slated to being within 6 weeks. Ed Brame motioned to move forward with the testing program for the recycling. Eric Cepull seconded the motion which carried unanimously. The board thanked Mr. Litton for attending the meeting and Mr. Litton left the meeting.
Ed Brame presented the financial statement for the period ending July 31, 2008. Discussion was held on the accounts receivable list and the expenses year to date.
Anita Roberts presented the management report which was provided to the board prior to the meeting. The Budget Worksheet is being prepared and will be presented at the September meeting. The board will need to adopt the budget at the November meeting. Discussion was held on the meeting date for November and the board agreed to move the date to November 17th. Management reported gate cards were deactivated for those accounts in arrears of more than 60 days.
Lance Williamson gave the Presidents Report for Mike Annichiarico. Discussion was held on the Mohegan Gate Project and the costs are higher than anticipated at this time. Jack Hays noted there is enough protection on one side of the gate. Eric Cepull inquired if the board would consider implementing the project in phases such as adding the bollards and speed bumps. Jack Hays suggested looking at alternatives for other safety features. The board agreed to slow down with the project until the fountain project has been completed.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month. Fourteen applications were submitted and approved for various projects in the community. Eric Cepull suggested adding a charge for those applications submitted after the fact. Eric will write a rule for the ARB Committee regarding applications.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Lance reported he will be working on the Nanaks contract. Discussion was held on bidding out the project for the year. Nanaks is working on the landscaping and grading for the fountain. There was no mowing the week due to Tropical Storm Fay. The fountain project is going slowly. Filters are being added and the brick is being cut to add the sheer descents. There is still some maintenance needed to get up and running and should be operational in the next three weeks. Karen Gudinas noted the Knock Out Roses at the Signature Cove entrance need to be trimmed. Discussion was held on the electric lights at the entrances and Hicks Electric is slated to do an evaluation of the common property lighting when they work on the front fountain lights.
Covenants: Karen Gudinas reported on the covenant issues. Drive throughs have been conducted and issues are being addressed accordingly.
Communications: Robin Muzeka reported she is working with Allan Plank on the website and changes are being made to make the website more user friendly for the community.
Community Activities: Barbara Morris reported the Yard of the Month was chosen during the month. The Community Garage Sale is scheduled for October.
Unfinished Business:
Eric Cepull reported on the Mohegan Gate Access Form as he has reworked the form for the access agreement. Discussion was held on allowing tenants to obtain gate access forms. Eric Cepull moved to adopt the form for the use by owners and tenants. Robin Muzeka amended the motion to allow gate access cards to owners only and to have the owners obtain the cards for their tenants. Jack Hays seconded the motion. The motion failed by a vote of 2 – 5 with one abstaining from the vote. Eric Cepull withdrew the motion from the floor.
New Business:
Eric Cepull suggested the board provide a penalty clause in future contracts for projects that are not completed on time. Jack Hays suggested adding a clause that the option would be exercised on a case by case basis. Eric Cepull moved to adopt a policy to add a penalty clause in future capital projects and to exercise the option for the use of the clause on a case by case basis. Jack Hays seconded the motion which carried by the board.
The next meeting is scheduled for Monday, September 22, 2008 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:05 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary
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