MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
JULY 28, 2008
The July 28, 2008 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:02 PM by Mike Annichiarico and a quorum was established with Mike Annichiarico, Robin Muzeka, Ed Brame, Becky Kimmel, Karen Gudinas, Lance Williamson, Barbara Morris, Eric Cepull, and Jack Hays being present. Anita Roberts represented the management company. Ron McLaughlin of Paradise Waterfalls & Effects was also in attendance.
The minutes of the June 23, 2008 meeting were presented to the board for review. Changes were made and upon a motion by Jack Hays, seconded by Karen Gudinas, the minutes were approved. The motion carried unanimously by the board.
There was no Public Forum as no homeowners were in attendance.
Ron McLaughlin of Paradise Waterfalls & Effects attended the meeting to discuss the status of the fountain project. The project is slated for completion in mid-August. There was an issue with a broken irrigation pipe and it has been repaired. Jack Hays inquired about the regular maintenance of the fountain once it is up and running. Paradise will maintain the fountain for the first few months to work out any issues with the fountain. The board will determine at a later date as to who will take over the maintenance on the fountains. The board thanked Ron for attending the meeting with the update on the fountain project and he left the meeting. Discussion resumed on the fountain maintenance and Lance Williamson suggested Paradise be retained to continue the on-going fountain maintenance and have Nanak’s be responsible for cleaning leaves or other debris from the fountain and skimmer each visit. The board unanimously agreed to have a professional fountain company continue with the maintenance of the fountains.
Ed Brame presented the financial statement for the period ending June 30, 2008. Discussion was held on the accounts receivable list and the expenses year to date. Discussion was held on several invoices and management will also contact the electrical contractor for the monthly status report.
Anita Roberts presented the management report which was provided to the board prior to the meeting. A letter was mailed to the City of Lake Mary Police Department advising of the gate contact persons in the event of an emergency. The Mohegan / Tersas Brick Wall project is commencing at this time. Mike Annichiarico noted the contractor is cleaning up the work previously done and noted the strategy of the wall is good, however the workmanship was not tops. Lance Williamson inquired about having the Fairway Hills arches repaired as there are cracks in the brick. Management noted the contractor has been provided a list of needed repairs and will add this repair as well. Discussion was held on information found in Seminole County to help locate gate violators by obtaining license tags. The program “Tag Talk” allows an entity to research and obtain the owner of a vehicle. This will enable the board to send a letter to the violator. Fining was addressed and a legal opinion was reviewed from the attorney. Per the attorney the board will need to adopt reasonable rules and regulations for the Mohegan gate access. Eric Cepull and Jack Hays will draft a set of rules and present to the board at a future meeting. Discussion was held on the accounts receivable list and the current attorney handling collections. The collection process has been slow and management suggested moving the accounts to the enforcement attorney as they also handle collections. Karen Gudinas motioned to move the existing accounts from Gasperoni & Fletcher to Taylor & Carls and have them proceed with the collection efforts. Jack Hays seconded the motion which carried unanimously. The board requested the accounting department for a reminder letter to those with outstanding late fees on the account.
Mike Annichiarico presented the Presidents Report. Mike reported on the current lawsuit regarding the front sidewalk. Mediation has been scheduled for September. The sidewalk where the person fell is not the responsibility of Timacuan even though they are being named in the lawsuit. Discussion was held on asking the city to repair sidewalks that appear to be lifting or appear to be dangerous and Mike will discuss with the city. Mike also spoke with the city regarding the street lights on Mohegan. Per the city an assessment was done in 1991 for the lighting. A new assessment will be done for the additional lighting. JoAnn Lucarelli sent correspondence to Mike regarding the Waste Management issues and the city will take a more active approach to help resolve issues. The website is being updated and Robin and Mike are working with Allan Plank on the website. A Frequently Asked Questions list was prepared and will be included on the website. The light poles are being painted throughout the community.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month. Discussion was held on the appeal of an application at 469 Flora Creek and management will forward a letter to the owner stating the denial of the appeal. Eric requested the ARB members be informed of the applications so they are all aware of the current improvements in the community.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Lance is working with Nanak’s on issues in the community with mowing and trimming. Additional landscaping will be installed once the fountains are complete. Lance inquired about the landscaping at Ladybird Academy and management will send a letter to the owner regarding the maintenance. Discussion was held on the contract renewal with Nanak’s as it is up for renewal on January 1, 2009. A letter will be forwarded to Nanak’s advising of the contract renewal. Eric Cepull noted trees near Fairway Hills are overhanging the sidewalks and need to be trimmed back. The tree trimming will need to be addressed with the golf course. Eric also inquired about the curb cuts and Mike will check with the city.
Community Activities: Barbara Morris reported on the Community Activities. The Homes of the Month were awarded and the winners will be in the newsletter. Discussion was held on the Home of the Month selection and Jack Hays moved to not include homes in violation of the DCCR’s for consideration for Home of the Month. Robin Muzeka seconded the motion which carried unanimously. Ed Brame suggested letting owners know of the eligibility requirements for the Home of the Month. Robin Muzeka suggested changing the sign to Yard of the Month. New signs also need to be ordered as they are in need of being replaced. Robin also noted the Community Garage Sale is scheduled for October 11th.
Covenants: Karen Gudinas reported on the covenant issues. Karen attended a Code Enforcement hearing regarding a property in Timacuan. The property owner is being fined by the city for failure to maintain the property. Karen also reported on the new energy laws which will now allow for clotheslines for drying purposes. Violations were discussed and reviewed.
Communications: No report.
Unfinished Business: Discussion was held on the Mohegan Gate Project and Mike noted revised plans have been received from Canova and Castillo. The contractors will be asked to rebid the project with the new specifications. Of the bids received at this time, the curbing costs are between $25,000 and $32,000. The electrical bids range from $8,900 to $13,000. The landscaping bid is approximately $5,400. The costs are relatively high and the project must meet the city specifications. The board will revisit the bids at the August meeting.
New Business: Lance Williamson requested a review of the reserve account at the next meeting.
Discussion was held on the monthly meeting dates and management noted a conflict has occurred for the October meeting. Management will check the calendar for a combined October / November meeting as well as a date for the December meeting.
Eric Cepull reported he is proposing a change to the Mohegan Gate Order form and will forward to the board members for review. Discussion will be held on the changes at the next meeting.
The next meeting is scheduled for Monday, August 25, 2008 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:46 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary
