MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
JUNE 30, 2009
The June 30, 2009 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:00 PM by Mike Annichiarico and a quorum was established with Mike Annichiarico, Karen Gudinas, Becky Kimmel, Eric Cepull, Ed Brame, Jack Hays, Robin Muzeka, and Barbara Morris being present. Anita Roberts represented the management company. Lance Williamson was excused from the meeting due to a work related conflict. Pat Blake, Gerry Rogers, and Janeen Cepull were also in attendance. Officer Zach Hudson of the Lake Mary Police Department was also in attendance.
The minutes of the May 18, 2009 meeting were presented to the board for review. Upon a motion by Ed Brame, seconded by Eric Cepull, the minutes were approved as presented. The motion carried unanimously by the board.
Community Relations Department Officer Zach Hudson attended the meeting to discuss the National Night Out which is scheduled for August 4th. National Night Out is a neighborhood activity throughout the country which promotes homeowners to get outside and meet their neighbors. The city is planning to have three separate locations to promote the event. Janeen Cepull and Mike Annichiarico will be working with Timacuan Golf Course to promote this event.
Pat Blake, 417 Maya Street, attended the meeting as an observer. Gerry Rogers, 430 Flora Creek Court, attended the meeting to discuss an issue with a neighboring home. Discussion was held on the condition of the home and the board noted the action that has been taken with regards to the home. Discussion was held on contacting Code Enforcement and Karen Gudinas will contact them following the meeting. Janeen Cepull asked that the board considered looking into the penalties for fining.
The Meeting Agenda was amended to start with Unfinished Business.
Mohegan Gate Project: The Board held discussion on the Mohegan Gate Project. Robin Muzeka noted the concern with the economic factors at this time as well as the budget concerns. A capital enhancement at this time is not prudent and the perception of the homeowners is that the board is overspending. Other expenditures are needed at this time that are of higher importance with the wall repairs. Ed Brame stated the reason for starting the gate project was due to the illegal maneuvers happening at the gate. Eric Cepull stated the speed bumps have eliminated many of the issues that were previously happening. Mike Annichiarico made a motion to withdraw the motion for the Mohegan Gate improvements. Ed Brame seconded the motion which carried unanimously by the board.
Brick Wall Repairs: Jack Hays reported there is no update on the brick wall repairs at this time. Ed Brame suggested holding off on the brick work unless absolutely necessary. Jack stated he will be reviewing all brick walls with a mason contractor.
Paver Repair at Entrance: Jack Hays reported he has meet with Hall Company to review their bid proposal for the repair to the pavers at the entrance. The cost of the repair is $2,750.00 and the company has done work in the city and is also a reputable road company. Karen Gudinas moved to approve the expenditure for the entrance repair. Robin Muzeka seconded the motion which carried unanimously. Eric Cepull inquired if there was a warranty on the work which is for one year.
Mailbox Repairs: A bid proposal was received from Expert Painting Services, Inc. for the caulking, painting, and repairs to the mailbox structures in the amount of $4,950.00. Jack Hays moved to accept the proposal for the mailbox repairs as presented. Karen Gudinas seconded the motion which carried unanimously by the board. There was discussion that this project needed to completed to alleviate issues with the mailboxes and was warranted for approval.
Fining Procedures: Discussion was held on the Fining Procedures as allowed by Chapter 720 of the Florida Statutes. The board reviewed the fining procedures and setting of a committee as provided in Chapter 720. Mike Annichiarico will post an article in the newsletter and website to solicit for committee members.
Budget Review: Ed Brame reviewed the mid-year budget worksheet as presented to the board. Ed requested the board members consider using caution and care in keeping the association budget in line with the expenses. Concerns were addressed with various expense line items such as the fountain maintenance. Mike Annichiarico reported two bids have been received for the monthly fountain service. Discussion was also held on the fountain lighting and Jack Hays will work with Hicks Electric on the lighting repairs. Discussion was also held on saving funds for the newsletter by offering advertising in the newsletter. Mike Annichiarico and Robin Muzeka will work on setting up the advertising costs.
Anita Roberts presented the management report which was provided to the board prior to the meeting. Six Claim of Liens for past due assessments were presented for signature by the board. A cost deposit in the amount of $500.00 for court action against one property owner was submitted to the board for approval which was given to proceed with the action. Tenant Information Updates were mailed to off-site owners to update the tenant information.
Mike Annichiarico gave the President’s Report. Mike reported the Crystal Lake Preserve met on June 17, 2009 to review the documents. Discussion was held on the ownership of the brick wall in front of Bentley Park. Management will notify Bentley Park of the ownership of the wall. Discussion was held on an area on Mohegan near Hopewell Creek with regards to trash. Nanak’s has removed trash from this area in the past but the area belongs to the golf course. Mike will speak with the golf course about the trash.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month.
Landscape Committee: Lance Williamson was not at the meeting for a report. Robin Muzeka noted some of the entrance areas are in need of mulch and management will contact Nanak’s.
Community Activities: Barbara Morris reported the Yard of the Month was awarded for the month of June. Several neighborhoods have been combined due to the number of homes in each neighborhood.
Covenants: Karen Gudinas reported on the covenant issues. Drive throughs are being conducted throughout the community and issues are being addressed accordingly. Some lawns are improving with the recent rains. Several homeowners have been turned over to the attorney for corrective action.
Communications: Discussion was held on adding a Frequently Asked Questions to the website and/or newsletter and also included in the new owner letter. Eric Cepull will work on the welcome packet for new owners. Mike and Robin will work on combining the newsletter with the golf course.
New Business:
The next meeting is scheduled for Monday, July 27, 2009 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:09 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary
