MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.

MAY 21, 2007

The May 21, 2007 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:05 PM by Mike Bono and a quorum was established with Mike Bono, Lynell Hamilton, Susan Binford, Karen Gudinas, Lance Williamson, and Eric Cepull being present.  Anita Roberts represented the management company. 

The minutes of the April 23, 2007 meeting were presented to the board for review.  Upon a motion by Eric Cepull, seconded by Karen Gudinas, the minutes were approved as presented.  The motion carried unanimously by the board.

There was no Public Forum as no homeowners were in attendance.

Lynell Hamilton presented the financial statement for the period ending April 30, 2007.  Discussion was held on the accounts receivable list.  All commercial property owners have paid the assessments.  Discussion was held on an invoice to the attorney for a legal opinion regarding the maintenance of the roundabout.  Discussion was held on several accounts past due and the board requested the attorney move forward with collection on the accounts.

Anita Roberts presented the management report which was provided to the board prior to the meeting. A demand letter was mailed to a homeowner for failure to maintain the property and parking issues.  The board will revisit the property upon the expiration of the demand letter to determine the next course of action.  Management reported information updates were mailed to non-resident owners regarding the rental of the properties.  Management updated the board on the roundabout issue and noted the city does not have the electric locations.  Sunshine Utilities will be contacted to mark the utility lines.

Mike Bono gave the President’s Report.  A survey from the Timacuan Golf Club was inserted in the newsletter and there was some response.  New membership programs are being implemented for Timacuan residents.  The golf club will be sending a special mailer to all residents in the community in the coming months.  Discussion was then held on the entrance signage and the golf club has agreed to pay to add “A Golf Community” under the Timacuan sign.  A secondary sign will be added further in the community indicating the way to the clubhouse.

COMMITTEE REPORTS:

Architectural Review Board:  Eric Cepull reported on the ARB Applications submitted during the month.   

Community Activities: Eric Cepull reported on the National Night out which will be held on August 7, 2007. 

Landscape Committee:  Lance Williamson reported on the landscaping for the community.  The trees have been trimmed around the community and the shrubs at the Lake Dawson and Eagle Run subdivision were trimmed to give more light at the entrances.  The pump on the fountain shorted out and the cost to replace the pump was $3100.  Lance will negotiate the waiving of the labor charge to reduce the cost of the bill.  Several landscaping proposals were received and reviewed.  1) Eagle Run entrance – add trinnets and confetti lantana for a cost of $650; 2) Stratton Hill (Mile Post entrance) – add 85 lantana and remove lirope for a cost of $425; Arrowmount entrance – add trinnets for a cost of $720; 3) Island Roundabout – add trinnets and remove ligustrium trees to open up the area to make it similar to the front entrance.  Discussion was held on options for the area and the board moved to approve up to $4000 to improve the island area.  A proposal was submitted from Access Reliability for the repair to the back gate which was approved by the board.  Management will contact Waste Management to advise of the cost of the repairs.

Covenants:  Karen Gudinas reported on the covenant issues.  One property is scheduled to be sold on the court house steps and she will continue to monitor the changes.  Drive throughs are being conducted throughout the community. 

Unfinished Business:

There was no unfinished business to discuss.

New Business:

Discussion was held on reviewing the long range plans for a new gate camera system.  The board requested Bart Taylor of Access Reliability attend the meeting to discuss the system.

The next meeting is scheduled for Monday, June 25, 2007 at 7:00 pm.

There being no further business to discuss, a motion was made and duly carried to adjourn the meeting.  The meeting adjourned at 8:30 pm.

Respectfully Submitted,

Prepared by Management
For Karen Gudinas, Secretary