MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
NOVEMBER 17, 2008
The November 17, 2008 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:00 PM by Mike Annichiarico and a quorum was established with Mike Annichiarico, Becky Kimmel, Karen Gudinas, Ed Brame, Jack Hays, Barbara Morris, Lance Williamson, and Eric Cepull being present. Robin Muzeka was excused from the meeting. Anita Roberts represented the management company. Several homeowners were in attendance as well as City Manager John Litton and representatives of Waste Management.
The minutes of the September 22, 2008 meeting were presented to the board for review. Upon a motion by Ed Brame, seconded by Lance Williamson, the minutes were approved as presented. The motion carried unanimously by the board.
The floor was then opened to City Manager John Litton regarding the new recycling program concept. The meeting was turned over to George Geletko, Waste Management Government Affairs, who then gave a brief overview of the recycling program. Timacuan is the first test site in Lake Mary which is utilizing a single stream recycling program that will be a two time per month program to include the use of cardboard boxes, magazines, food boards, phone books and junk mail. The program will start on December 3rd and will test through January. A survey will be provided to the homeowners at the end of the test cycle. John Litton noted information will be mailed to the residents of Timacuan. Terrance Youmans, District Manager for Waste Management noted the carts will be delivered to the residents the Saturday after Thanksgiving. John Litton then reported on the status of the Mohegan Boulevard street lights and stated the lights will be ordered in December and installed by Progress Energy after the first of the year.
Lance Williamson motioned to move the Unfinished Business to the front of the agenda to address outstanding issues. Jack Hays seconded the motion which carried unanimously.
Unfinished Business:
Brick Wall / Mailbox Repairs: The wall along Mohegan and Timacuan Boulevard has been complete and the shrubbery has been replaced along the inside of the wall facing Tersas Court. Jack Hays reported he has solicited vendors for the repair of the archways at Fairway Hills and mailboxes that need additional repair. Proposals will be submitted at the December 8th meeting.
Fountain Project: Mike Annichiarico reported on the status of the fountain project and there is an issue with the deck jets which are being repaired. The fountains should be up and running by Thursday. Lance Williamson also noted there were wiring issues with the electric. Mike Annichiarico will continue to follow up on the fountain and keep the board members informed.
Mohegan Gate: Mike Annichiarico reported the electrical bids were not submitted to the required plans and have been resent for bidding. Another contractor was solicited for the curbing. Discussion was held on adding speed bumps at a cost of $3,000 to install and the signs would be another $3,000. The camera is having software and hardware issues and new procedures are being put into place for the future maintenance of the camera.
Electrical Repairs: Mike Annichiarico reported on the monthly electrical service as the current contractor does not wish to utilize the monthly maintenance spreadsheet to note the repairs done during the month. Mike is working with another company to have monthly inspections of the entrance lighting. Ed Brame inquired about the Florida Power and Light meters that are not being utilized and management will contact FPL to disconnect the meters.
2009 Budget: Management reviewed the 2009 Budget Worksheet as presented to the board members prior to the meeting. Discussion was held on adding interest income and $1,000 was added to the income for the budget. The expense line items were reviewed and discussion was held on the expenses for the year. There being no further discussion on the budget, Jack Hays moved to adopt the 2009 Budget as presented. Becky Kimmel seconded the motion, which carried unanimously. The budget will be mailed to the residents with the quarterly billing coupons.
Anita Roberts presented the management report which was provided to the board prior to the meeting. Discussion was held on the current legal issues in the community. Management noted several gate cards have been deactivated due to non-payment of the assessments. They will be reactivated upon payment.
Mike Annichiarico gave the President’s Report. Mike reported on the pending legal issue with Woodbridge Lakes and Progress Energy for the removal of the oak trees. A public hearing was held on November 3rd regarding a new housing development behind Bentley Elementary and Mike will continue to follow up on the progress. The Mohegan Street lights will be installed by Progress Energy upon receipt. The Eagle Run sign was vandalized and is in the process of being replaced. Two burglaries occurred in the community and a web blast was sent to the residents. AT&T is adding lines throughout the community to upgrade the DSL lines.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month.
Community Activities: Barbara Morris reported the Home of the Month was awarded during the month. The holiday decorating contest is scheduled to be held the week of December 8th.
Covenants: Karen Gudinas reported on the drive through status and noted things are looking good in the community. Several letters are going out for the cleaning of roofs and an article will be placed in the newsletter.
Communications: Mike Annichiarico reported he and Robin Muzeka are working on consolidating the website with the golf club and requested recommendations for information to be placed on the website.
Landscape Committee: Lance Williamson reported on the landscaping for the community during the month. The mulch and holiday annuals are scheduled to be installed during the month. Discussion was then held on the landscape proposals submitted for the monthly maintenance. Lance, Mike, and management met with all three contractors to discuss the maintenance program. The proposals were submitted to the board for review and discussion was held on each company. There being no further discussion Jack Hays moved to accept the proposal from Nanak’s Landscape Maintenance. Eric Cepull seconded the motion which carried unanimously by the board.
New Business:
Discussion was held on providing a bonus to several contractors for their time and service to the community. Jack Hays moved to approve the bonuses as discussed by the board. Karen Gudinas seconded the motion which carried unanimously.
The next meeting is scheduled for Monday, December 8, 2008 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:40 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary | 
