OCTOBER 22, 2007

The October 22, 2007 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:05 PM by Mike Bono and a quorum was established with Mike Bono, Lynell Hamilton, Susan Binford, Becky Kimmel, Karen Gudinas, Mike Annichiarico, and Lance Williamson being present.  Anita Roberts represented the management company.  Several homeowners were also in attendance.

The minutes of the September 24, 2007 meeting were presented to the board for review.  Upon a motion by Becky Kimmel, seconded by Lynell Hamilton, the minutes were approved as presented.  The motion carried unanimously by the board.

Mary Charles attended the meeting to discuss the condition of the mailbox on Arrowmount.  The mailbox is rusting and the mail continues to get wet.  Management has contacted the post office for a replacement box and will follow up on the status and advise Ms. Charles.  Jean Fry of Powderhorn Circle also noted the mailbox on Powderhorn was in back condition as well. 

Lynell Hamilton presented the financial statement for the period ending September 30, 2007.  Discussion was held on the accounts receivable list and the expenses year to date. 

Discussion was held on the Proposed 2008 Budget.  The income and expense line items were reviewed for the upcoming year.  There is no increase in the quarterly assessment for the association.  Upon a motion by Karen Gudinas, seconded by Lance Williamson, the board unanimously adopted the 2008 budget as presented.  Mike Annichiarico thanked Lynell Hamilton for her guidance as Treasurer.

Mike Bono gave the President’s Report.  Mike reported on the gate activity.  The camera system is currently being installed and the computer system is up and running.  All should be totally functional by Tuesday, October 23, 2007.  Susan Binford noted an issue with a large truck exiting the inbound gate as she was entering the community.  Mike Bono then presented a drawing of the proposed change to the plant bed at the back gate.  A planter box will be installed at a longer length to avoid having unwanted visitors wait to enter the community.  Susan Binford inquired about setting the outbound side to automatically open to allow people out of the community.  Mike Bono stated there will be signs on the inbound side stating the gate is privately owned and a clicker is required to open the gate.  Lance Williamson noted the planter box may require some additional maneuvering of vehicles to get to the card reader.  Mike Bono will check the area. 

Anita Roberts presented the management report which was provided to the board prior to the meeting. A letter of engagement from Joe Michalak, CPA, was presented for signature to secure the audit of the year end financial and the preparation of the tax return.

COMMITTEE REPORTS:

Landscape Committee:  Lance Williamson reported on the landscaping for the community.  Lance reported new plant material was installed at Hopewell Creek and Fairway Hills during the month.  Some updates were added at Eagle Run, Stratton Hill and Lake Dawson.  Irrigation has been repaired at the entrances to cover the new plant material.  Riser heads are being added in several areas.  A water main line blowout occurred near Hole #2 and was repaired as well.  Discussion was held on the fountains and Lance is continuing to work with Nanak’s on the state of the fountains.  Lance also noted during the second week in November mulch will be installed at the entrances and the holiday flowers will be planted.  Discussion was held on the lights and Mike Bono and Lance will meet with Jim Hicks to review.  Discussion was held on the pressure cleaning and management has scheduled to have done in November.

Architectural Review Board:  Mike Annichiarico reported on the ARB Applications submitted during the month. Discussion was held on the installation of a satellite dish at a home without prior approval.

Community Activities:  An email report was received by Todd Chikodroff regarding the upcoming community activities.  Thirty six homes participated in the garage sale.  The judging for the Halloween decorating will take place on October 27^th.

Covenants:  Karen Gudinas reported on the drive through status and noted things are looking good in the community.

Communications:  No report.

Unfinished Business:  There was no Unfinished Business to discuss.

New Business:

Discussion was held on contacting Bentley Park to request the residents pick up the pet waste when walking their pets.

The next meeting is scheduled for Monday, November 26, 2007 at 7:00 pm.

There being no further business to discuss, a motion was made and duly carried to adjourn the meeting.  The meeting adjourned at 9:00 pm.

Respectfully Submitted,

Prepared by Management
For:  Karen Gudinas, Secretary