MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
SEPTEMBER 22, 2008
The September 22, 2008 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:00 PM by Mike Annichiarico and a quorum was established with the following board members present: Mike Annichiarico, Becky Kimmel, Lance Williamson, Jack Hays, Ed Brame, Karen Gudinas, and Eric Cepull. Barbara Morris and Robin Muzeka were excused from the meeting. Anita Roberts represented the management company.
The minutes of the August 25, 2008 meeting were presented to the board for review. Corrections were made to the minutes and Eric Cepull moved to approve the minutes as corrected. Karen Gudinas seconded the motion which carried unanimously.
There was no Public Forum as no homeowners were in attendance.
Ed Brame presented the financial statement for the period ending August 31, 2008. Discussion was held on the accounts receivable list and the expenses year to date.
Anita Roberts presented the management report which was provided to the board prior to the meeting. Management noted six accounts have been deactivated for the use of the Mohegan gate for past due assessments. Discussion was held on one commercial property that has not paid the annual assessment and the board requested the matter be turned over to the attorney. Four Claim of Liens were presented for signature. A certified letter was mailed to Rock Solid Masonry regarding the completion of the Mohegan/Tersas wall. Owner has until October 3rd to complete project. A letter of engagement from the CPA was presented for the preparation of the year end tax return and financial statement in the amount of $1,900.00. Discussion was held on moving some of the reserve funds from the 5th 3rd Bank to a new bank in order to keep a balance of $100,000.00 or less to protect the association funds due to the banking industry failures. Ed Brame will check CD rates for several local banks. Ed Brame motioned to investigate interest rates and move $96,000.00 to a new bank to make sure the accounts are protected under the FDIC. Jack Hays seconded the motion. Jack Hays then amended the motion to move the funds as soon as possible. Ed Brame seconded the motion, which passed unanimously by the board.
Mike Annichiarico gave the President’s Report. Mike inquired if the board wished to proceed with fining procedures. Management advised prior to establishing fines, the board must set reasonable rules and regulations for the use of the amenities and then send a notice to the owners of the rule change. The rules will then need to be adopted at a duly called meeting. Discussion was held on establishing fines for ARB Applications that are submitted without approval. Ed Brame stated his concern with the fines as they would stay on the accounts receivable report if not paid. Eric Cepull will write a set of rules and present to the board at the next meeting. Discussion was held on the monthly maintenance form from Hicks Electric before processing any further payments. Discussion was held on issues with Timacuan Golf Club and Mike Annichiarico will contact Tony Johnson regarding the issues with the fountain, spillway, sidewalk repairs and a leaning tree. Mike gave an update on the installation of the electric lights on Mohegan Drive. Mike spoke with John Litton and has also spoke with the residents along Tersas Court regarding the light poles. Mike Annichiarico shared a 911 phone call to the Lake Mary Police Department which was inappropriate in nature and should have been directed to the non-emergency number. The general nature of the phone call was in regards to the presence of the Lake Mary Police provide speed enforcement in the community. The city is looking into action with the homeowner for the abuse of the 911 emergency line. Discussion was held on the legal issues in the community and the case with the sidewalk tripping has been settled with the attorneys. Another issue is being addressed and may be settled in the coming months.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month. Eric requested management forward an updated ARB log of the applications approved and denied for year to date.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Lance reported no new landscaping is planned at this time. Landscaping will be added at the front at the completion of the fountain project. Shrubs were trimmed to the entrances of each neighborhood. The landscaping contract was reviewed and changes were made to the scope of services. Bid proposals will be solicited for landscaping services to several landscaping companies.
Community Activities: Management reported the Community Garage Sale is scheduled for October 11th. The Yard of the Month winners were selected during the month.
Covenants: Karen Gudinas reported on the drive throughs of the community and covenant issues. Karen attended a Code Enforcement hearing regarding a home in the community and will continue to follow up with the status of the property. Karen also reported on several mortgage foreclosures in the community.
Communications: Mike Annichiarico reported on the Communications for the community. The newsletter is being worked on and articles need to be submitted for inclusion in the newsletter. Ed Brame noted issues with the Sandhill Cranes and suggested the board investigate turning the entire community into a sanctuary for the Sandhill Cranes.
Unfinished Business:
Mohegan/Tersas Court Brick Wall Repairs: Jack Hays reported he has contacted several masonry companies and will meet with them to discuss future brick projects in the community. A letter has been mailed to Rock Solid Masonry to complete the brick wall repairs.
Budget Worksheet: Management reviewed budget numbers for the upcoming budget adoption. The numbers were reviewed and management will finalize the budget worksheet and send to the board for review. The budget is scheduled to be adopted at the November 17th meeting.
Mohegan Gate Project: Discussion was held on the Mohegan Gate Project. Mike Annichiarico reported the plans are to be submitted to the city on September 26th. The landscaping plans are being done per the city requirements. Revised bid proposals were submitted from the vendors for the curbing. One vendor has resubmitted with a reduced price for the curbing in the amount of $23,000.00. Mike Annichiarico noted the other costs for the project include $8,000.00 - $9,000.00 for the electrical work and $5,000.00 for the irrigation installation. The signs and landscaping will be an additional cost. Becky Kimmel inquired about holding on the project due to the costs involved at this time. Mike Annichiarico noted the project may not start until the end of the year. Karen Gudinas suggested starting with the installation of the speed bumps and the lighting bollards. Jack Hays noted the costs have exceeded the prior projections of the project with the architectural design firm. Becky Kimmel is not in favor of the costs for the gate project as it exceeds the initial cost. Eric Cepull stated the project is out of hand as the original idea was to make the area safe for residents. Adding speed bumps would deter residents from entering and exiting the community in the wrong direction and the board should consider the safety issues. Lance Williamson also noted the board wanted to improve the aesthetics of the community by adding more landscaping. The board suggested to proceed with the safety items such as the speed bumps and work in phases. After the first of the year, the board could re-visit the plans to determine if they wish to proceed.
Fountain Project: Lance Williamson updated the board members on the status of the fountain project. Paradise Waterfalls is finishing up with the mortar on the exit fountain. Once that is complete, Ron will start with the dry ice blasting on the bricks and then seal them. The water will be added to the exit fountain. The entry side is in need of mortar work and then the water will be added.
New Business:
Jack Hays noted the Timacuan Park Townhomes meet the building and setback requirements for the city setbacks. A homeowner had expressed a concern to Jack Hays regarding the proximity of the buildings to Timacuan Boulevard.
Jack Hays moved to add term limits to the office of the president for two years separated by a minimum lapse of two years before the person can hold the office of president. Eric Cepull seconded the motion. Discussion was held on the motion. The vote was called and the board voted unanimously in favor of the motion.
The next meeting is scheduled for Monday, November 17, at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:35 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary | 
