MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
DECEMBER 8, 2008
The December 8, 2008 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:05 PM by Mike Annichiarico and a quorum was established with Mike Annichiarico, Jack Hays, Ed Brame, Barbara Morris, Karen Gudinas, Lance Williamson, Robin Muzeka, Becky Kimmel, and Eric Cepull being present. Anita Roberts represented the management company.
The minutes of the November 17, 2008 meeting were presented to the board for review. Upon a motion by Jack Hays, seconded by Ed Brame, the minutes were approved as presented. The motion carried unanimously by the board.
There was no Public Forum as no homeowners were in attendance.
Ed Brame presented the financial statement for the period ending November 30, 2008. Discussion was held on the income and expenses for the month as well as the accounts receivable. Jack Hays inquired about the breakdown of the water bills and Ed will review and advise. Lance Williamson will also check to make sure the timer boxes are locked.
Anita Roberts presented the management report which was provided to the board prior to the meeting. A Claim of Lien was presented for signature by the board. An additional action request was presented by the attorney to take further collection on one account. The board voted unanimously to take the additional collection action against the account. Discussion was held on the AT&T improvements in the community and owners are requested to contact AT&T for property damages.
Mike Annichiarico gave the President’s Report. Mike reported on the recycling program for the city and will update the status on the website. Per the city there was an extra three tons of recycling during this period. A police report was filed for the damages to the Eagle Run entrance walls and the signs are in the process of being replaced.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month. Eric noted some areas that appear to have improvements without prior ARB Approval and management will forward letters to the owners to submit an application. Eric also noted the city is repairing some damaged sidewalks in the community. Mike Annichiarico asked the board members to note other areas and report them to the city to be repaired.
Community Activities: Barbara Morris reported on the Home of the Month Award. The Home of the Month award will continue in April. Mike Annichiarico asked that the committee consider awarding the Home of the Month every month. Barbara reported the Holiday Decorating judging will be held on December 10th.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Landscaping was done at the Summerlin entrance as well as the island at the Mohegan gate. Lance reported there were issues with the irrigation timers and watering times. Mike Annichiarico noted when the irrigation system is running during non-watering times it may be due to testing by Nanak’s or there may an irrigation break.
Covenants: Karen Gudinas reported on the covenant issues. Drive throughs are being conducted throughout the community and management will send follow up letters to owners that have outstanding maintenance issues.
Communications: Mike Annichiarico reported on the website. Areas of the website are being addressed with recommendations for improvement. Robin Muzeka addressed the merging of the Timacuan website and newsletter with the Golf Course. Robin Muzeka moved to proceed with the merging of the newsletter and website. Ed Brame seconded the motion. Discussion was held on the motion and Eric Cepull inquired about the database sharing. Jack Hays stated there is no benefit to merge the website. Mike Annichirico noted that incorporating the two entities would be beneficial to all consumers in the area. The association would have control of the content for the HOA and the golf course would have control of their content. The vote was then called on the motion which carried unanimously by the board. Mike Annichiarico asked that the newsletter content be discussed at the January meeting.
Unfinished Business:
Jack Hays reported on the bids for the brick repairs in the community. Eric Cepull requested the contractor provide a schedule and completion date in the contract. Jack suggested the repairs begin with the archways and recommended the board contract with Mercy Masonry.
Lance Williamson provided an update on the entrance fountains. The fountains are complete and one “O” ring will need to be replaced during the week. Discussion was held on the lighting at the fountains and Lance will continue to work on the lighting. Mike Annichiarico noted Sheila Kramer of Lake Mary is interested in doing a cover story on the fountains and Mike suggested waiting until after the holidays.
Discussion was held on adding benches at the entrance near the fountains and Mike will approach the city and trailblazers to see if they are interested in the benches.
Discussion was held on the Mohegan Gate Project. Discussion was held on the installation of the speed bumps and signs at the Mohegan entrance. Jack Hays moved to approve the speed bumps and signs. Karen Gudinas seconded the motion. Discussion was held on the motion and Lance Williamson suggested marking the sign areas for the board to review. The vote was called and the motion carried unanimously by the board.
Discussion was held on the electric repairs in the community. Lance Williamson met with Hicks Electric for lighting issues at the entrance and they will address the lights. Discussion was held on the final bill for the entrance improvements and Mike Annichiarico will obtain an itemized bill. Discussion was then held on the monitoring of the entrance electric lights by the electrician. The board will monitor the entrance electric through February and make a determination as to whether they should have the electrician monitor the entrances or on a case by case basis. Eric Cepull moved to have the board monitor the entrance lighting and reevaluate the lighting at the February meeting. The motion carried by a vote of 8 -0 with one board member abstaining from the vote.
New Business:
Mike Annichiarico reported the city has provided a notice regarding a motorcycle school near Timacuan. There is no additional information at this time regarding the school and a meeting will be held on December 18th at the city. Ed Brame volunteered to attend the meeting.
Discussion was held on the 2009 meeting schedule and the meetings were adjusted to meet holiday times that conflict with the regularly scheduled meeting date. Mike Annichiarico will post the meeting dates on the website and newsletter.
The next meeting is scheduled for Monday, January 26, 2009 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:20 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary | 
