MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
JANUARY 26, 2009
The January 26, 2009 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:00 PM by Mike Annichiarico and a quorum was established with Becky Kimmel, Karen Gudinas, Lance Williamson, Ed Brame, Jack Hays, Robin Muzeka, Barbara Morris, Mike Annichiarico, and Eric Cepull being present. Anita Roberts represented the management company. Heather Edwards attended the meeting to discuss an ARB Application.
The minutes of the December 8, 2008 meeting were presented to the board for review. Corrections were made and Ed Brame moved to approve the minutes as corrected. Robin Muzeka seconded the motion which carried unanimously.
Heather Edwards of 548 Teton Street attended the meeting to present an ARB application to the committee for approval. The ARB Committee reviewed the application and advised the owner of the approval. Management will forward an official approval to the owner after the meeting.
Ed Brame presented the financial statement for the period ending December 31, 2008. Discussion was held on the expenses for the month and the accounts receivable list. Discussion was held on having Florida Power and Light turn off the meters that are not registering usage during the month as they do not appear to be hooked up to irrigation or timers. Discussion was held on the deposit request from Florida Power and Light regarding the utility bills. Management noted the reason for the deposit was due to several bills being received after the billing date. Karen Gudinas moved to give EPM Services check signing authority on specific approved bills such as the utility, water, and phone bills to avoid further charges on the accounts. Jack Hays seconded the motion which carried unanimously. Ed Brame also requested management review the telephone bill and request the long distance charges be removed from the phone bill.
Anita Roberts presented the management report which was provided to the board prior to the meeting. Discussion was held on a parking issue in the community and the board requested management forward a letter to the owner regarding the parking restrictions as outlined in the Covenants and Restrictions. The Annual Corporate Report was presented to Mike Annichiarico for signature. Discussion was held on several pending legal issues in the community with regards to violation and collection issues.
Mike Annichiarico gave the President’s Report. Discussion was held on an issue with a resident in the community that continues to drive in a hazardous manner through the community. The board requested management forward a letter to the owner regarding the issues and send a copy of the letter to the Lake Mary Police Department. Mike Annichiarico reported he will be taking a tour of the waste management facility on January 29th and Ed Brame and Karen Gudinas agreed to attend as well. Discussion was held on the fountain repair at the #1 hole at the golf club. Timacuan Golf Club noted the cost would be approximately $2,000 to repair. The board held discussion on helping pay half of the cost as this fountain is an integral part of the community. Jack Hays moved to pay for half the cost to repair the fountain. Karen Gudinas seconded the motion which carried unanimously. Discussion was then held on a notice of children playing on the golf course and the golf club and parents were made aware of the issue. Discussion was then held on the Crystal Lake Preserve. Mike attended a Public Hearing on January 5th along with 65 other Timacuan residents to discuss the reserve area. Another meeting was held on January 22nd and a sub-committee was formed regarding the preserve area. The area is not a public preserve and is only open to invited guests.
COMMITTEE REPORTS:
Architectural Review Board: Eric Cepull reported on the ARB Applications submitted during the month.
Landscape Committee: Lance Williamson reported on the landscaping for the community. Lance reported he is having an issue with Progress Energy regarding the type of trees that can be planted under the power lines at the front entrance. Lance is setting a meeting with Nanak’s and a representative of Progress Energy to review the landscape plans for the front fountains. Lance noted that the frost affected the annuals and they will be replaced.
Community Activities: New signs are being replaced for the Yard of the Month.
Covenants: Karen Gudinas reported on the covenant issues. Drive throughs have been conducted and issues have been reviewed throughout the month. Discussion was held on one property and the board requested management send an updated Tenant Information Form to the home. Jack Hays reported there is excessive street parking in the community on an overnight basis and the issue needs to be addressed. The board held discussion on the parking covenant and Robin Muzeka suggested the board review the covenants and restrictions and setting a committee to review the documents. Eric Cepull motioned to set a committee to review the parking restrictions and review electronically with the board. Robin Muzeka seconded the motion which carried unanimously.
Communications: No report.
Unfinished Business:
Brick Repairs: Jack Hays gave an update on the mailbox repairs in the community. Mercy Masonry is finishing the repairs on the mailboxes and will be starting on the Fairway Hills archways soon.
Mohegan Gate: Mike Annichiarico reported the signs are being installed on January 27th by American Eagle Services. The speed bumps will be installed shortly in the amount of $6,000.00. Curbing costs were redistributed and rebid by various vendors. Discussion was held on the gate improvements and Becky Kimmel suggested the board hold on the project at this time. Jack Hays suggested trimming costs with the landscaping. Jack Hays moved to hold on the curbing project at this time. There was no second to the motion and the motion failed. Robin Muzeka suggested Mike Annichiarico contact the city for an extension on the permitting for the improvements.
New Business:
Annual Meeting: Discussion was held on the annual meeting which is scheduled for March 23, 2009. Becky Kimmel, Lance Williamson, and Jack Hays all agreed to place their name into nomination. Discussion was held on the meeting date and activities. Management will contact the golf club to set the menu for the evening not to exceed $3,500.00.
The next meeting is scheduled for Monday, February 23, 2009 at 7:00 pm.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:30 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary | 
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