MINUTES OF BOARD OF DIRECTORS MEETING
TIMACUAN COMMUNITY SERVICES ASSOCIATION, INC.
FEBRUARY 23, 2009
The February 23, 2009 Board of Directors meeting of Timacuan Community Services Association was called to order at 7:04 PM by Mike Annichiarico and a quorum was established with Becky Kimmel, Karen Gudinas, Jack Hays, Ed Brame, Barbara Morris, Robin Muzeka, and Mike Annichiarico being present. Lance Williamson and Eric Cepull were excused from the meeting. Anita Roberts represented the management company.
Tony Johnson attended the meeting to report on the Timacuan Golf Club and will send an e-blast to invite homeowners to the Friday night dinners along with a copy of the dinner menu. The e-blast will allow those owners wishing to not receive the emails an option to opt out of receiving the correspondence.
The minutes of the January 26, 2009 meeting were presented to the board for review. Corrections were made to the minutes from the prior month which will be filed in the corporate book. Paragraph 4, fifth sentence should read as follows: “Management noted the reason for the deposit was due to several bills payments being received after the billing date”. Paragraph 5, second sentence should read as follows: “Discussion was held on a parking issue in the community on the vacant lot on the corner of Red Wing Drive and Timacuan Boulevard and the board requested management forward a letter to the owner regarding the parking restrictions as outlined in the Covenants and Restrictions.” Upon a motion by Ed Brame, seconded by Becky Kimmel, the minutes were approved as corrected. The motion carried unanimously by the board.
Ed Brame presented the financial statement for the period ending January 31, 2009. Ed noted the FPL meters that were only being charged for the minimum request have been turned off. The AT&T bills are being reviewed and the long distance has been removed. Management will review the bills further to remove any other unneeded features to help reduce costs.
Anita Roberts presented the management report which was provided to the board prior to the meeting. Discussion was held on the lockbox system and management noted several owners are still sending their payments to the old lockbox. Letters have been forwarded to those owners advising of the change. Certified letters will be mailed to owners the first week of March for those that are delinquent with the 1st quarter assessments.
Mike Annichiarico gave the Presidents Report. Mike reported Lake Mary Police Department is patrolling the Mohegan Gate area for illegal use of the gate and tickets have been issued. Mike is working on information for the newsletter and will forward to Allan Plank upon completion. The newsletter is scheduled for distribution in March. Mike reported on a suspicious event in the community and is working with Lake Mary Police and the chief suggested the community send an e-blast advising of the suspicious event. Discussion was held on the issue and the board determined information should be distributed to the members. Mike also reported three teenagers were arrested for breaking into vehicles in Timacuan. Discussion was held on the use of the gate camera and TriCity Electric is investigating costs to reroute the server and camera to EPM Services to monitor. The recycling program is set to start in the city in March and John Litton’s office will be interviewed by WESH 2 News. The speed bumps were installed during the month at the Mohegan gate and there have been no registered complaints to the board or EPM Services. However complaints were taken directly to the city to have them removed. Seminole Traffic Engineering was called to review the speed bumps and found no issue with the placement. The Crystal Lake Preserve is continuing to have meetings and Mike had the opportunity to review the preserve area during the month.
COMMITTEE REPORTS:
Architectural Review Board: Becky Kimmel reported on the ARB Applications submitted during the month.
Landscape Committee: Mike Annichiarico reported for Lance Williamson. 120 trees are being removed along Rinehart Road to meet Progress Energy requirements. Lance is working with Progress Energy for ideas for trees for the front entrance.
Community Activities: Barbara Morris reported the Yard of the Month starts again in April. The Community Garage Sale is scheduled for April 25th.
Covenants: Karen Gudinas reported on the covenant issues. Karen noted lawn and shrub issues have been put on hold due to the freeze damage that occurred to many homes. The areas will be revisited during the March inspection.
Communications: The newsletter will be mailed to owners in March.
Unfinished Business:
Brick Repairs: Jack Hays reported the first of the archways at Fairway Hills should be completed by the end of February. Jack has been overseeing the project through to ensure all is being addressed per the contract.
Mohegan Gate: Mike Annichiarico reported Nanak’s has been approached for irrigation costs at the gate and an estimate has been received. A spreadsheet was provided to the board members for review of the costs for the gate improvement at a cost of $28,322.04. Of this amount, approximately $11,000 has already been spent on signs and speed bumps. Discussion was held on the project and Becky Kimmel asked that the board hold off on the project for six months due to the economic forecast. Mike Annichiarico suggested holding off on the project until May 1st. Ed Brame inquired if the contractors have followed the specifications which they were all given the same information. Jack Hays, Robin Muzeka and Becky Kimmel all noted the timing is not good at this time. Robin Muzeka suggested the board revisit the project at a later date as the gate project is not a necessity. Karen Gudinas moved to proceed with the Mohegan Gate Project after June 1st. Mike Annichiarico seconded the motion. Ed Brame amended the motion to keep the costs fixed per the specifications. Karen Gudinas seconded the motion. Discussion was held on the motion. Mike Annichiarico then called for the vote. The motion carried by a vote of 4 – 3. Mike Annichiarico reported Lance Williamson and Eric Cepull both concurred with the issue prior to the meeting and are in favor of proceeding.
Annual Meeting: Discussion was held on the annual meeting scheduled for Monday, March 23, 2009. Food has been ordered and discussion was held on having door prizes. Candidate bios will be updated and mailed to the owners as well.
New Business:
Becky Kimmel noted there is an excessive amount of pet waste along Grayling. Management will contact Bentley Park to advise of the issue.
Becky Kimmel also noted there was no crosswalk from Ladybird Academy to Publix. Mike Annichiarico will contact the city about the area.
The next meeting is scheduled for Monday, March 23, 2009 after the annual meeting.
There being no further business to discuss, a motion was made and duly carried to adjourn the meeting. The meeting adjourned at 9:10 pm.
Respectfully Submitted,
Prepared by Management
For: Karen Gudinas, Secretary | 
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